Notice of the Annual General Meeting

Notice is given that the 123rd Annual General Meeting of the Society will be held on Wednesday 21 July 2021 at 7.30 pm at St Stephen’s, Rosslyn Hill, London NW3 2PP.
The business of the meeting, which will include business which would have been transacted at the 2020 Annual General Meeting had it been able to be held, will be as follows:

  1. Approval of the minutes of the 122nd Annual General Meeting held on 19 June 2019.
  2. Chair’s report for 2019-2021.
  3. Treasurer’s report on the Society’s examined financial statements for the 2019 and 2020 financial years and adoption of those financial statements.
  4. Appointment of Fisher Phillips LLP, Chartered Accountants, as the Society’s auditors for the 2020 and 2021 financial years.
  5. Determination of membership subscription rates for the 2021 and 2022 financial years. The trustees propose that there should be no change to the rates.
  6. Determination of the limit on free/discounted memberships. The trustees propose that there be no change to the current limit of 200, approved by members in 2019.
    Note: this relates to the figure of 200 specified in Rule 10(4):
    “10(3) Notwithstanding Rules10(1) and (2), the General Committee may determine, with effect from 1 January 2017, that the applicable annual subscription for a new member shall, for the member’s first year of membership only, be less than the applicable annual subscription determined under Rule 10(1).
    10(4) The General Committee may make such a determination only as part of a particular scheme designed to increase the paid membership of the Society, and so that the amount of subscription income thereby forgone in respect of such new members does not exceed, in any year, an amount equal to the aggregate of subscription income (for a standard annual individual membership) that would be payable in that year by, subject to Rule 10(5), 200 members.
    10(5) The number of members specified in Rule 10(4) may be changed by resolution of the members of the Society at any general meeting of the Society.”
  7. Amendment of the Society’s constitution
    The General Committee, with the support of the Charity Commission, recommends the adoption of a new Rule 27A in the Society’s constitution to permit members and committees of the Society to meet virtually. The text of the new Rule is as follows:
    “Rule 27A Virtual Meetings
    (1) If the General Committee decides that it is unlawful or impracticable to conduct a general meeting of the Society involving the physical attendance of members of the Society, the General Committee shall be entitled to decide that such a general meeting shall be conducted by electronic audio-visual means.
    (2) If the Chair of the General Committee or the Chair of any Sub-Committee decides that it is unlawful or impracticable to conduct a meeting of the General Committee or, as the case may be, the relevant Sub-Committee, in either case, involving the physical attendance members of the committee, that Chair shall be entitled to decide that the relevant meeting shall be conducted by electronic audio or audio-visual means.
    (3) At a meeting conducted under paragraph (1) or (2) of this Rule 27A, no member shall have the right to attend the meeting in person and votes may be permitted to be cast at the meeting by electronic or any other means.
    (4) The provisions of this constitution have effect subject to this Rule 27A.”
  8. Ratification of the continuation in office of elected members of the General Committee for the year 2020-2021and the extension of their term of office by one year.
  9. Election of Officers and other members of the General Committee.
    The following candidates have been duly proposed for election to the following positions:
    Vice-President: Martin Humphery
    Chair: Marc Hutchinson
    Treasurer: Maureen Clark-Darby
    Secretary: Evelyn Ellis
    General Committee Members
    The following have been duly proposed for election for a first term of three years: Latoya Austin, Dafydd James-Williams, Jessica Learmond-Criqui, Maddy Raman and Jeff Waage.
    The following have been duly proposed for election for a second term of three years: Frank Harding and Robert Linger.
  10. Any other business.
  11. Retirement of Lord Hoffmann and election of Lord Mance as President.

Evelyn Ellis
30 May 2021